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1. Date and Address Block: Formal business letter heading with date and addresses of both parties
2. Lease Reference Details: Clear identification of the lease being terminated, including property address, original lease date, and any variations
3. Notice of Termination: Clear statement of intention to terminate the lease and the effective date
4. Legal Basis: Citation of relevant lease provisions and/or legislation supporting the termination
5. Notice Period Confirmation: Confirmation that the required notice period is being provided as per lease terms
6. Premises Handover: Details of arrangements for returning keys, removing possessions, and final inspection
7. Make Good Obligations: Reference to tenant's obligations regarding property condition upon vacation
8. Final Accounts: Statement regarding final rent, outgoings, and security deposit arrangements
9. Formal Closing: Standard letter closing with signature block and contact details
1. Dispute Background: Include if termination is due to unresolved disputes or breaches
2. Outstanding Payments: Detailed section about any rent arrears or other unpaid amounts if applicable
3. Early Termination Fee: Include if breaking lease before end of term and fees apply
4. Assignment/Sublease Details: Include if termination involves existing subleases or assignments
5. COVID-19 Provisions: Include if termination relates to pandemic impacts or relevant legislation
6. Mutual Release: Optional mutual release of claims if agreed between parties
1. Schedule A - Property Condition Report: Current condition report and photographs of premises
2. Schedule B - Outstanding Payments Schedule: Detailed list of any outstanding amounts if applicable
3. Schedule C - Make Good Requirements: Specific list of required repairs or restoration work
4. Schedule D - Handover Checklist: List of items to be returned (keys, access cards, etc.)
5. Appendix 1 - Original Lease Agreement: Copy of the original lease agreement being terminated
6. Appendix 2 - Correspondence History: Copies of relevant prior notices or correspondence if applicable
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Real Estate Manager
Compliance Officer
Finance Director
Office Manager
Store Manager
Restaurant Manager
Business Development Manager
Company Secretary
Risk Manager
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