The Smoking Risk Assessment Template has been developed to assist Australian organizations in meeting their obligations under Work Health and Safety legislation regarding the management of smoking-related risks in the workplace. This document is essential for any organization seeking to systematically identify, assess, and control risks associated with smoking in their premises. The template incorporates requirements from both federal and state-specific legislation, including the Work Health and Safety Act 2011 and various state tobacco control acts. It should be used when establishing new smoking policies, reviewing existing controls, or when significant changes occur in the workplace that may affect smoking-related risks. The template includes comprehensive sections on risk identification, assessment methodologies, control measures, and monitoring procedures, making it suitable for adaptation across different organizational contexts and industry sectors.
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1. 1. Purpose and Scope: Defines the purpose of the risk assessment and its application scope within the organization
2. 2. Definitions: Key terms used throughout the document including technical and legal terminology
3. 3. Legal Framework: Relevant legislation and regulatory requirements that govern smoking in workplaces
4. 4. Risk Assessment Process: Step-by-step methodology for conducting the smoking risk assessment
5. 5. Hazard Identification: Systematic approach to identifying smoking-related hazards in the workplace
6. 6. Risk Analysis: Methods for analyzing and rating identified risks
7. 7. Control Measures: Standard control measures to mitigate identified smoking-related risks
8. 8. Monitoring and Review: Procedures for ongoing monitoring and periodic review of control measures
9. 9. Roles and Responsibilities: Defines responsibilities for various stakeholders in managing smoking risks
10. 10. Documentation Requirements: Required records and documentation procedures for the risk assessment
1. Healthcare Facility Considerations: Additional requirements specific to healthcare settings, used when assessment is for medical facilities
2. Designated Smoking Areas: Specific requirements for establishing and maintaining designated smoking areas, used when such areas are permitted
3. Public Access Considerations: Additional controls for areas accessible to the public, used in retail or hospitality venues
4. Emergency Response Procedures: Specific procedures for smoking-related emergencies, used in high-risk environments
5. Contractor Management: Requirements for managing contractor compliance with smoking policies, used when contractors regularly access the site
1. Schedule 1: Risk Assessment Matrix: Standard risk assessment matrix for evaluating likelihood and consequences
2. Schedule 2: Hazard Identification Checklist: Comprehensive checklist for identifying smoking-related hazards
3. Schedule 3: Control Measures Register: Template for documenting and tracking implemented control measures
4. Appendix A: Relevant Legislation Summary: Summary of applicable smoking-related legislation and requirements
5. Appendix B: Signage Requirements: Templates and requirements for smoking-related signage
6. Appendix C: Assessment Record Template: Standard template for recording risk assessment findings
7. Appendix D: Review Schedule: Template for scheduling and tracking periodic reviews
Authors
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Hospitality
Manufacturing
Education
Retail
Construction
Mining
Office-based businesses
Public Administration
Transport and Logistics
Aged Care
Entertainment and Recreation
Relevant Teams
Work Health and Safety
Facilities Management
Human Resources
Operations
Risk Management
Compliance
Quality Assurance
Environmental Health
Building Services
Security
Relevant Roles
Work Health and Safety Manager
Risk Assessment Officer
Facility Manager
Operations Manager
Human Resources Manager
Compliance Officer
Department Supervisor
Safety Coordinator
Environmental Health Officer
Quality Assurance Manager
Site Manager
Building Services Manager
Workplace Health and Safety Representative
Risk Management Consultant
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