The Labor and Material Invoice Template is a essential business document used in Australian commercial operations where both services and physical materials are provided to clients. This template is designed to comply with Australian taxation requirements, including GST regulations and the Security of Payment Act provisions applicable in different states. It serves as a formal billing document that clearly separates labor costs from material expenses, providing transparency in pricing and helping prevent disputes. The template is particularly valuable for contractors, trades businesses, and service providers who need to document both time-based charges and physical supplies. It includes all necessary fields for tax compliance, payment tracking, and proper business record-keeping, while being adaptable to various industry-specific requirements.
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1. Invoice Header: Contains business logo, ABN, invoice number, date, and 'Tax Invoice' designation
2. Party Details: Full legal names and contact details of both the service provider/supplier and the client, including registered business addresses and ABNs
3. Work Summary: Brief description of the project or work order reference
4. Labor Details: Itemized list of labor charges, including dates, hours worked, rates, and personnel categories
5. Materials Details: Itemized list of materials used, including quantities, unit prices, and descriptions
6. Pricing Summary: Subtotals for labor and materials, GST calculation, and total amount due
7. Payment Terms: Payment due date, accepted payment methods, and late payment conditions
8. Bank Details: Company's banking information for electronic payments
1. Purchase Order Reference: Include when the work was commissioned under a specific purchase order
2. Progress Payment Details: For large projects with progressive billing, showing current progress payment number and remaining balance
3. Variations: List of any approved variations from original scope, with associated costs
4. Site Details: For construction or multi-site work, specifying the exact location where work was performed
5. Trade Discount: When special discounts are applied to regular rates
6. Retention Details: For construction projects where retention money is held
7. Safety Compliance Statement: For high-risk work requiring specific safety certifications
1. Time Sheets: Detailed breakdown of hours worked by each worker, including dates and times
2. Materials Delivery Receipts: Copies of delivery dockets or receipts for materials charged
3. Variation Orders: Copies of signed variation approvals
4. Certificates: Relevant certificates for specialized work or materials
5. Photos: Before and after photos of work completed, if relevant to proving completion
Authors
Relevant legal definitions
Clauses
Relevant Industries
Construction
Building and Renovation
Trades Services
Manufacturing
Home Improvement
Commercial Fit-out
Industrial Services
Maintenance Services
Residential Construction
Commercial Construction
Mining Services
Infrastructure
Property Development
Relevant Teams
Accounts
Finance
Operations
Administration
Commercial
Project Management
Construction
Contracts
Procurement
Billing
Relevant Roles
Project Manager
Construction Manager
Site Supervisor
Contractor
Subcontractor
Accounts Receivable Officer
Bookkeeper
Office Manager
Financial Controller
Operations Manager
Trade Business Owner
Quantity Surveyor
Commercial Manager
Accounts Manager
Small Business Owner
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