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Indirect Cost Rate Agreement
"I need an Indirect Cost Rate Agreement between our university and the Australian Government Department of Education, with multiple rate categories for research facilities, administrative costs, and specialized equipment, to be effective from March 1, 2025."
1. Parties: Identification of the parties entering into the agreement, including their legal names, addresses, and business numbers
2. Background: Context of the agreement, including the purpose and basis for establishing the indirect cost rate
3. Definitions: Detailed definitions of key terms, including 'indirect costs', 'direct costs', 'base costs', 'fiscal year', and other relevant terminology
4. Term of Agreement: Duration of the agreement, including start and end dates, and any renewal provisions
5. Indirect Cost Rate Methodology: Detailed explanation of how indirect costs are calculated and allocated
6. Approved Rates: Specification of the agreed indirect cost rates for different cost categories
7. Application of Rates: Rules and procedures for applying the indirect cost rates to specific projects or activities
8. Documentation Requirements: Requirements for maintaining records and supporting documentation
9. Audit Rights: Provisions for auditing and verification of cost calculations
10. Amendments and Modifications: Process for making changes to the agreement or rates
11. Execution: Signature block and execution details
1. Special Rate Provisions: Used when specific programs or funding sources require different rate calculations
2. Carryforward Provisions: Include when allowing for adjustment of future rates based on current year variances
3. Multiple Rate Structures: Required when different rates apply to different types of activities or locations
4. Dispute Resolution: Detailed dispute resolution procedures, recommended for high-value or complex agreements
5. Confidentiality: Include when sensitive financial information needs protection
6. Force Majeure: Include when external factors might affect rate calculations or application
1. Schedule A - Rate Calculation Details: Detailed breakdown of how indirect cost rates were calculated
2. Schedule B - Cost Categories: Classification and description of direct and indirect cost categories
3. Schedule C - Financial Data: Historical financial data used to support rate calculations
4. Schedule D - Special Instructions: Specific procedures for unique situations or requirements
5. Appendix 1 - Certificate of Indirect Costs: Formal certification of indirect cost calculations
6. Appendix 2 - Supporting Documentation Requirements: Detailed list of required documentation for rate verification
Authors
Research and Development
Higher Education
Government Administration
Healthcare and Medical Research
Scientific Services
Non-Profit
Public Sector
Technology Innovation
Finance
Research Administration
Grants Management
Compliance
Legal
Accounting
Operations
Research Operations
Contract Administration
Internal Audit
Chief Financial Officer
Finance Director
Research Administrator
Grants Manager
Financial Controller
Compliance Officer
Research Operations Manager
Cost Accountant
Research Finance Manager
Contract Administrator
Financial Analyst
Research Director
Audit Manager
Business Manager
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