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Client Entertainment Policy Template for Australia

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Key Requirements PROMPT example:

Client Entertainment Policy

"I need a Client Entertainment Policy for our mid-sized consulting firm that particularly addresses entertainment of government officials and includes strict spending limits, with special emphasis on Australian anti-corruption compliance and FBT reporting requirements."

Document background
This Client Entertainment Policy is designed to provide clear guidelines for organizations operating in Australia regarding the management of client entertainment activities. The document becomes necessary when organizations need to establish consistent practices for client entertainment while ensuring compliance with Australian tax laws, anti-bribery regulations, and corporate governance requirements. It includes specific provisions addressing Fringe Benefits Tax implications, spending thresholds, approval hierarchies, and documentation requirements. The policy helps organizations maintain professional relationships with clients while managing risks and ensuring proper governance of entertainment expenses. It is particularly relevant in the current regulatory environment where transparency and accountability in business relationships are increasingly scrutinized by Australian authorities.
Suggested Sections

1. Purpose and Scope: Outlines the objectives of the policy and its application across the organization

2. Definitions: Defines key terms including 'client entertainment', 'business purposes', 'reasonable expenses', and 'appropriate conduct'

3. General Principles: Sets out the fundamental principles governing client entertainment activities

4. Monetary Limits and Guidelines: Specifies spending limits for different types of entertainment and occasions

5. Approval Process: Details the required approvals for entertainment expenses and events

6. Prohibited Activities: Lists activities and practices that are not permitted under the policy

7. Documentation Requirements: Specifies required records, receipts, and justifications for entertainment expenses

8. Tax Implications: Explains FBT and tax considerations for different types of entertainment

9. Compliance and Reporting: Outlines compliance requirements and reporting procedures

10. Policy Breaches: Describes consequences of policy violations and reporting procedures

Optional Sections

1. International Entertainment Guidelines: Additional guidelines for entertainment in international contexts, necessary for companies with international clients

2. Industry-Specific Considerations: Special provisions for specific industries with unique entertainment needs or restrictions

3. Virtual Entertainment: Guidelines for virtual client entertainment events, relevant in digital business contexts

4. High-Risk Clients: Special provisions for entertaining government officials or clients from highly regulated industries

5. Sustainable Entertainment: Guidelines for environmentally conscious entertainment choices, relevant for organizations with sustainability commitments

Suggested Schedules

1. Schedule A: Expense Claim Forms: Templates for submitting entertainment expense claims

2. Schedule B: Pre-approval Request Forms: Templates for seeking prior approval for entertainment activities

3. Schedule C: Entertainment Spending Limits Table: Detailed breakdown of spending limits by entertainment type and occasion

4. Schedule D: Risk Assessment Checklist: Checklist for evaluating risks associated with proposed entertainment activities

5. Appendix 1: Sample Justification Statements: Examples of acceptable business justifications for entertainment expenses

6. Appendix 2: Frequently Asked Questions: Common questions and scenarios with guidance on policy application

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions








































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Relevant Industries

Professional Services

Financial Services

Consulting

Legal Services

Real Estate

Technology

Media and Entertainment

Manufacturing

Retail

Healthcare

Construction

Mining

Energy

Telecommunications

Hospitality

Relevant Teams

Sales

Business Development

Client Relations

Marketing

Finance

Compliance

Legal

Tax

Corporate Affairs

Events Management

Executive Office

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Sales Director

Business Development Manager

Account Manager

Client Relations Manager

Marketing Manager

Compliance Officer

Finance Manager

Tax Manager

Sales Representative

Partner

Director

Regional Manager

Events Coordinator

Executive Assistant

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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