The Leave Approval Letter From Employer is a crucial document in Austrian employment relationships that formalizes the approval of employee leave requests. This document is required whenever an employee's leave request is approved, whether for annual leave (as governed by the Urlaubsgesetz), sick leave, maternity/paternity leave, or other types of leave entitlements under Austrian law. The letter serves multiple purposes: it provides written confirmation of the approved leave period, establishes clear expectations regarding return dates, documents any specific conditions or arrangements, and ensures compliance with Austrian labor regulations. This formal documentation is essential for both employer and employee records, helping prevent misunderstandings and providing a reference point for leave-related matters.
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1. Letter Header: Company letterhead including company name, address, and contact details
2. Date and Reference: Current date and any relevant reference numbers for the leave request
3. Employee Details: Full name, employee ID, and position of the employee requesting leave
4. Leave Approval Statement: Clear statement confirming the approval of the leave request
5. Leave Details: Specific information about the approved leave including start date, end date, and type of leave
6. Return to Work Date: Clear statement of when the employee is expected to return to work
7. Handover Requirements: Any necessary work handover arrangements before the leave period
8. Signature Block: Space for authorized signatory's name, title, and signature
1. Pay Arrangements: Details about salary continuation or special pay arrangements during leave, if applicable
2. Contact Details During Leave: Employee's contact information during leave period, if required
3. Replacement/Coverage Information: Details about who will cover the employee's responsibilities during their absence
4. Special Conditions: Any specific conditions or requirements attached to the leave approval
5. Emergency Contact Protocol: Procedures for contacting the employee during leave in case of emergencies
6. Leave Balance Statement: Current leave balance and how this leave affects it, particularly relevant for annual leave
1. Leave Calendar: Visual calendar showing the approved leave dates in context of team/department leave schedule
2. Handover Checklist: Detailed list of tasks and responsibilities to be handed over before leave commencement
3. Emergency Contact Form: Form containing emergency contact details and protocols during the leave period
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