A Hotel Invoice is a fundamental document in the Austrian hospitality industry, serving as both a legal record of services rendered and a tax document that must comply with Austrian VAT law (UStG) and commercial regulations (UGB). It is used to document all charges associated with a guest's stay, including room rates, additional services, and applicable taxes. The document is essential for both the hotel's accounting purposes and the guest's record-keeping, particularly important for business travelers who need proper documentation for expense claims. Austrian jurisdiction requires specific elements to be included, such as proper VAT identification, tax rates, and guest registration details in accordance with local tourism laws. The invoice must be issued in a format that satisfies both Austrian tax authorities and consumer protection requirements while maintaining compliance with EU data protection regulations.
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1. Hotel Information Header: Hotel's complete legal name, address, tax ID number, and contact details
2. Invoice Details: Invoice number, date of issue, and booking/reservation reference number
3. Guest Information: Guest's full name, address, and any relevant corporate information if billing to a company
4. Stay Details: Check-in and check-out dates, room number(s), number of guests
5. Room Charges: Itemized daily room rates and applicable taxes
6. Additional Services: Breakdown of other charges such as breakfast, parking, spa services with dates and quantities
7. Tax Summary: Breakdown of different VAT rates applied and their corresponding amounts
8. Payment Information: Total amount, payment method, payment status, and bank details if applicable
9. Legal Notices: Mandatory legal information including VAT registration number and any required statutory notices
1. Corporate Billing Information: Used when the guest is staying under a corporate agreement, including company tax information and any special billing arrangements
2. Special Rate Information: When special rates or discounts have been applied, showing original and discounted prices
3. Group Booking Details: For group reservations, showing breakdown of rooms and allocation of charges
4. Tourist Tax Details: Detailed breakdown of tourist taxes when applicable in specific Austrian regions
5. Loyalty Program Information: Details of points earned or special benefits applied for loyalty program members
6. Settlement Instructions: Special payment instructions for split bills or third-party payments
1. Detailed Service Breakdown: Itemized list of all additional services used during the stay, with timestamps and service codes
2. Mini-bar Consumption Log: Detailed list of mini-bar items consumed, if not included in the main invoice body
3. Conference/Event Services Detail: Breakdown of conference room usage, catering, and equipment rental for business guests
4. Rate Agreement Reference: For corporate guests, reference to the agreed rate structure and terms
Authors
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Tourism
Business Travel
Corporate Services
Event Management
Travel Agency Services
Accommodation Services
Food and Beverage
Leisure and Entertainment
Professional Services
Relevant Teams
Finance
Accounting
Front Office
Revenue Management
Administration
Reception
Night Audit
Billing
Tax Compliance
Guest Services
Relevant Roles
Hotel Manager
Financial Controller
Accounts Receivable Clerk
Front Office Manager
Night Auditor
Revenue Manager
Accountant
Bookkeeper
Finance Director
General Manager
Reception Manager
Corporate Travel Manager
Accounts Payable Specialist
Tax Compliance Officer
Financial Analyst
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