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Minutes Of The Annual General Meeting Of Shareholders are mandatory documents required under UAE Federal Law No. 32 of 2021 for all companies conducting annual general meetings. These minutes serve as the authoritative record of the meeting proceedings, documenting crucial corporate decisions, shareholder votes, and compliance with regulatory requirements. The document must be maintained in the company's records and filed with relevant authorities including the Securities and Commodities Authority (SCA) for public companies. It includes details of attendance, quorum, discussions, resolutions passed, and voting results, forming a vital part of the company's corporate governance documentation. The minutes are particularly important for legal reference, audit purposes, and demonstrating proper corporate governance in the UAE jurisdiction.

1. Meeting Details: Date, time, venue of the meeting, and type of meeting (Annual General Meeting)

2. Attendance and Quorum: List of attendees including board members, shareholders (in person or by proxy), auditors, and company secretary; confirmation of quorum requirements being met

3. Chairman and Secretary: Identification of the meeting's chairman and appointed secretary

4. Notice and Convening: Confirmation that proper notice was given and meeting was legally convened

5. Agenda Items: List of all agenda items to be discussed

6. Board Report: Presentation and discussion of the Board of Directors' report on company activities and financial position

7. Financial Statements: Presentation and discussion of the audited financial statements for the previous financial year

8. Auditor's Report: Presentation of the external auditor's report

9. Dividend Declaration: Discussion and resolution on dividend distribution, if any

10. Board Elections/Remuneration: Election of board members if due and approval of their remuneration

11. Auditor Appointment: Appointment/reappointment of external auditors and fixing their remuneration

12. Resolutions: Formal recording of all resolutions passed, including voting results

13. Close of Meeting: Time of meeting conclusion and chairman's signature