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1. Sender's Details: Full name, address, and contact information of the tenant/landlord sending the cancellation notice
2. Date: Current date of writing the letter, formatted according to standard business conventions
3. Recipient's Details: Full name and address of the landlord/tenant receiving the cancellation notice
4. Subject Line: Clear indication that this is a notice of tenancy agreement cancellation
5. Property Details: Complete address and details of the rented property as stated in the tenancy contract
6. Contract Reference: Reference to the existing tenancy agreement including its date and any registration numbers
7. Notice of Cancellation: Clear statement of intention to terminate the tenancy agreement
8. Termination Date: Specific date when the tenancy will end, ensuring compliance with the required notice period
9. Handover Arrangements: Proposed arrangements for property inspection and key handover
10. Closing: Professional closing with signature block and contact information
1. Reason for Cancellation: Include when there's a specific reason that might be relevant for legal purposes or maintaining good relations
2. Security Deposit: Include when discussing the return of security deposit is relevant
3. Outstanding Payments: Include when there are any pending payments or settlements to be addressed
4. Forwarding Address: Include when the tenant needs to provide a new address for future correspondence
5. Maintenance Issues: Include when there are specific maintenance or repair issues that need to be addressed before departure
1. Copy of Tenancy Contract: Attach a copy of the original tenancy agreement for reference
2. Property Condition Report: Optional attachment documenting the current condition of the property
3. Utility Account Details: Optional attachment listing utility accounts that need to be closed or transferred
4. Proof of Rent Payments: Optional attachment showing history of rent payments if relevant to the cancellation
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