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Key Holding Agreement
"I need a Key Holding Agreement for my retail chain in Dubai, with 15 store locations, to engage a security company for managing store keys and providing 24/7 emergency access from March 2025, including specific provisions for after-hours store access and inventory protection."
1. Parties: Identification of the key holding service provider and the property owner/client
2. Background: Context of the agreement and brief description of the service to be provided
3. Definitions: Key terms used throughout the agreement including 'Keys', 'Properties', 'Authorized Personnel', 'Emergency Response'
4. Scope of Services: Detailed description of key holding services, including storage, access, and emergency response
5. Service Provider Obligations: Key holder's responsibilities including security protocols, response times, and maintenance of records
6. Client Obligations: Property owner's responsibilities including providing accurate information and maintaining property access
7. Security and Safety Protocols: Procedures for key storage, handling, and emergency access
8. Liability and Insurance: Allocation of risks, insurance requirements, and limitation of liability
9. Fees and Payment: Service charges, payment terms, and method of payment
10. Term and Termination: Duration of agreement, renewal terms, and termination provisions
11. Confidentiality: Protection of sensitive information including property details and access codes
12. Force Majeure: Provisions for unforeseen circumstances affecting service delivery
13. Governing Law and Jurisdiction: Specification of UAE law application and dispute resolution procedures
1. Electronic Access Systems: Additional provisions for managing electronic access cards, codes, or remote access systems
2. Multiple Property Management: Specific provisions for handling multiple properties under one agreement
3. Subcontracting: Terms governing the use of subcontractors for service delivery
4. Reporting Requirements: Specific reporting obligations for access logs and incident reports
5. Staff Training and Certification: Requirements for staff qualifications and ongoing training
6. Property Access Hours: Specific provisions for time-restricted access or after-hours procedures
7. Emergency Contact Protocol: Detailed procedures for emergency contact hierarchy and escalation
8. Insurance Requirements: Detailed insurance specifications beyond standard coverage
1. Schedule 1 - Property Details: List of properties covered, their addresses, and specific access points
2. Schedule 2 - Key Inventory: Detailed inventory of all keys, access cards, and codes held
3. Schedule 3 - Service Fees: Breakdown of fees for different services and payment schedules
4. Schedule 4 - Authorized Personnel: List of authorized personnel who may request key access
5. Schedule 5 - Emergency Procedures: Detailed emergency response procedures and contact information
6. Schedule 6 - Service Level Agreement: Specific response times and service level commitments
7. Appendix A - Key Receipt Form: Template for documenting key handover and return
8. Appendix B - Incident Report Form: Template for reporting security incidents or emergency access events
Authors
Real Estate
Facilities Management
Security Services
Property Management
Commercial Property
Residential Property
Retail
Hospitality
Industrial
Healthcare
Education
Banking and Financial Services
Office Management
Logistics and Warehousing
Facilities Management
Security Operations
Property Management
Legal
Operations
Risk and Compliance
Procurement
Contract Administration
Real Estate
Health and Safety
Facility Manager
Property Manager
Security Manager
Operations Director
Building Manager
Asset Manager
Real Estate Manager
Security Operations Manager
Compliance Officer
Risk Manager
Contract Manager
Procurement Manager
Head of Security
Estate Manager
Commercial Property Manager
Regional Facility Manager
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