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Disciplinary Action Letter

Disciplinary Action Letter Template for United Arab Emirates

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Key Requirements PROMPT example:

Disciplinary Action Letter

"I need a Disciplinary Action Letter for an employee in our Dubai office who has had three consecutive unauthorized absences in January 2025, this being their second attendance-related warning."

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Document background
The Disciplinary Action Letter is a critical document in UAE employment relations, used when formal disciplinary measures are required following workplace misconduct or policy violations. Governed by UAE Federal Law No. 33 of 2021 and related ministerial resolutions, this document serves multiple purposes: it formally notifies the employee of specific violations, outlines disciplinary measures being taken, and provides a clear record of the employer's actions. The letter must include specific elements required by UAE labor law, such as details of the violation, previous warnings (if any), and the employee's right to appeal. It forms part of the employee's personnel file and may be crucial in potential legal proceedings. The document should be drafted carefully to ensure compliance with local laws while maintaining clarity and fairness in the disciplinary process.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee including their full name, employee ID, and position

2. Subject Line: Clear indication that this is a disciplinary action letter with reference to specific violation

3. Incident Details: Specific description of the violation(s), including dates, times, and relevant circumstances

4. Reference to Previous Warnings: Documentation of any previous verbal or written warnings related to similar misconduct

5. Applicable Policies: Reference to specific company policies or UAE Labor Law provisions that were violated

6. Disciplinary Action: Clear statement of the disciplinary measure being taken, in accordance with Article 42 of UAE Labor Law

7. Required Corrective Actions: Specific actions the employee must take to rectify the situation

8. Consequences: Clear explanation of what will happen if similar violations occur in the future

9. Appeal Rights: Information about the employee's right to appeal as per Article 45 of UAE Labor Law

10. Acknowledgment: Space for employee signature and date to confirm receipt of the letter

Optional Sections

1. Performance Improvement Plan: Detailed plan with specific goals and timeline when the disciplinary action is related to performance issues

2. Probation Terms: When the disciplinary action includes placing the employee on probation, detailing the duration and conditions

3. Investigation Findings: Summary of investigation results when the disciplinary action follows a formal investigation

4. Return to Work Conditions: Specific conditions that must be met before returning to work, if the employee has been suspended

5. Training Requirements: Mandatory training or coaching requirements as part of the corrective action

Suggested Schedules

1. Previous Warning Letters: Copies of any previous warning letters referenced in the current disciplinary action

2. Evidence Documentation: Relevant evidence supporting the disciplinary action (e.g., attendance records, incident reports, witness statements)

3. Relevant Company Policies: Copies of specific company policies that were violated

4. Employee Statement Form: Standard form for the employee to provide their written response to the disciplinary action

5. Meeting Minutes: Minutes from any disciplinary hearings or meetings related to the incident

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses




















Relevant Industries

Banking & Financial Services

Construction & Real Estate

Healthcare

Hospitality & Tourism

Information Technology

Manufacturing

Oil & Gas

Retail

Education

Professional Services

Transportation & Logistics

Telecommunications

Media & Entertainment

Government & Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Management

Operations

Administration

Industrial Relations

Relevant Roles

Human Resources Director

HR Manager

Legal Counsel

Employee Relations Manager

HR Business Partner

Compliance Officer

Department Manager

Line Supervisor

General Manager

Chief Human Resources Officer

HR Operations Manager

Employee Relations Specialist

Labor Relations Manager

Personnel Manager

HR Administrator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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