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1. Letter Header: Official letterhead of the requesting company/entity, date, reference number, and bank's complete address
2. Subject Line: Clear indication that this is a request for cancellation of bank guarantee, including the guarantee reference number
3. Salutation: Formal greeting to the bank's appropriate department or official
4. Guarantee Details: Specific details of the bank guarantee including guarantee number, amount, beneficiary name, and original issue date
5. Cancellation Request: Clear and explicit statement requesting the cancellation of the guarantee
6. Reason for Cancellation: Brief explanation of why the guarantee is being cancelled (e.g., completion of underlying obligation, expiry of guarantee period)
7. Return of Original Documents: Statement regarding the return of original guarantee documents if applicable
8. Authorization: Statement confirming the authority to request the cancellation
9. Signature Block: Space for authorized signatory's name, title, signature, and company stamp
1. Indemnity Statement: Optional section where the requesting party indemnifies the bank against any claims arising from the cancellation - used when there might be potential disputes
2. Beneficiary's Consent: Reference to or inclusion of beneficiary's consent to cancel - used when required by the original guarantee terms or bank's policy
3. Future Banking Relationship: Statement about continuing banking relationship - used when maintaining good relations with the bank is particularly important
4. Copy Recipients: List of other parties to receive copies - used when multiple stakeholders need to be informed
1. Original Bank Guarantee: Copy or original of the bank guarantee being cancelled
2. Authorization Letter: Corporate authorization for the signatory to request the cancellation
3. Beneficiary's No-Objection Certificate: Written confirmation from the beneficiary agreeing to the cancellation, if required
4. Completion Certificate: Evidence of completion of the underlying obligation, if applicable
Banking and Financial Services
Construction and Real Estate
International Trade
Manufacturing
Energy and Utilities
Government and Public Sector
Retail and Commercial
Infrastructure Development
Transportation and Logistics
Professional Services
Finance
Legal
Treasury
Procurement
Operations
Risk Management
Contract Administration
Project Management
Corporate Secretariat
Banking Relations
Chief Financial Officer
Finance Manager
Treasury Manager
Financial Controller
Legal Counsel
Company Secretary
Procurement Manager
Contract Manager
Project Manager
Relationship Manager (Bank)
Credit Officer
Risk Manager
Operations Manager
Managing Director
General Manager
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